“We were recording the same data in three different places. I’m hoping with BatchMaster we can just do it once and call it a day.”

Polina Smith

Lab Director

Coseva

Customer

Coseva

Industry

Nutraceuticals

Location

Sandy, UT

Solution

BatchMaster Web ERP

Systems Replaced

Legacy food manufacturing system, Excel spreadsheets, and manual paper processes

Coseva Streamlines Nutraceutical Compliance with BatchMaster Web ERP

Founded in 2014 by Rob Gulbrandsen, Coseva has been a force in the nutraceutical industry for over a decade. Originally relying on contract manufacturers, the company made a strategic shift in 2020 to build its own facility to gain greater control over product quality. Today, Coseva handles everything from product development and manufacturing to bottling and shipping entirely in-house.

As the company expanded, leadership recognized that its existing processes could not keep pace with its ambitious growth trajectory or the rigorous demands of regulatory excellence.

The Need for a Modern, Integrated System

Before BatchMaster, Coseva struggled with a legacy food-manufacturing system that failed to address the unique complexities of the nutraceutical sector. This resulted in a fragmented environment where personnel were forced into “triple data entry,” recording information across Excel recipe sheets, the legacy system, and separate inventory spreadsheets.

“The data kept disappearing, and we would lose inventory randomly when they would do resets,” noted Lab Director Polina Smith. This instability, combined with a lack of automated traceability, made audit preparation difficult and complicated the company’s goal of achieving cGMP certification.

Why Coseva Chose BatchMaster Web ERP

Coseva discovered BatchMaster through an industry-specific webinar and chose the platform for its ability to handle formula-based manufacturing within a highly regulated environment.

Key factors influencing the decision included:

Elimination of Redundant Data Entry: BatchMaster provides a single, integrated source for all batch records, replacing manual, paper-heavy workflows.
Complete Lot Traceability: The system offers full visibility into raw materials and finished goods, featuring expiration notifications and improved material planning.
Built-in Compliance Support: The software provides the systemic controls necessary to maintain regulatory excellence and support ongoing cGMP certification efforts.
Scalability for New Product Lines: Coseva required a system that could manage the transition into complex new categories, including a recently acquired skincare brand.

Looking Ahead

With BatchMaster Web ERP, Coseva has established the foundation necessary to execute its aggressive growth plans, which include increasing production volume and manufacturing new brands in-house.

By making internal processes more consistent and “foolproof,” the system is expected to ease the growing pains associated with onboarding new personnel and expanding inventory.

“We are hoping for it to ease our growing pains. It will help us to streamline our batching processes and make things more efficient and less paper-heavy.”

— Tanner Gulbrandsen, Quality and Compliance Specialist, Coseva

About BatchMaster Software

BatchMaster Software is a leading provider of ERP solutions that help growing formula-based manufacturers streamline operations, reduce costs, and comply with stringent regulatory mandates. BatchMaster ERP is designed specifically for the Food, Nutraceuticals, Cosmetics, Pharmaceuticals, Chemicals, and Specialty Manufacturing industries, and can be deployed on-premise or in the cloud.