Financial Control Built for Process Manufacturers

Most ERPs come with finance built for generic businesses. BatchMaster connects your payables, receivables, ledger, and reporting inside a single web-based platform, built for how process manufacturing actually runs.

From vendor payment runs to customer collections, from journal
entries to year-end close — one system, one source of truth,
no reconciliation between platforms.

- Real-World Finance Workflows

A Day in the Life of Your Finance Team

Most finance tools weren’t built for process manufacturing. That gap shows up every day
— in manual workarounds, stale data, and period closes that run long.

AP Manager

Vendor payments, aging & period-end payables

Your day starts with figuring out what’s due pulling a report, cross-checking it with emails, and manually flagging what needs to go out. Debit notes and write-offs become manual journal entries because there’s no dedicated place for them. By end of day, the Outstanding Payables summary for the CFO means exporting and reformatting data that should already be in one place.

AR Coordinator

Collections, receipts & customer balances

You know who owes what but the aging report is already a day old by the time you open it. Applying receipts to the right invoices, especially partials or advances, means careful manual matching every time. When a customer disputes an invoice, resolving it without creating a mess elsewhere takes time you don’t have.

Finance Controller

Ledger integrity, period close & financial reporting

Your morning starts with questions you can’t answer until you’ve dug through the numbers AP, AR, and budget variance all live in different places. Period close is a checklist of things that can go wrong. Audit requests mean going back through spreadsheets and emails to reconstruct what happened and when.

- Built for Your Finance Team

How BatchMaster Supports Your Finance Team in Their Daily Work

One platform, one audit trail. When your entire finance operation runs in BatchMaster, the connections that normally take manual effort happen automatically, so your team spends less time reconciling and more time on work that matters.

Every Transaction Hits the GL the Moment It's Posted

AP payments, customer receipts, journal entries, and bank transactions all update the General Ledger in real time without waiting and manual sync. Your Trial Balance reflects reality at any point in the period, not just after a reconciliation.
AP AR GL Bank

Dimensions You Set Up Once Follow Every Transaction

Cost centers, projects, and territory tags you define once flow automatically through AP vouchers, AR invoices, journal entries, and into every report. No manual tagging after the fact, no mismatch between the transaction and the budget line it belongs to.
Finance Foundation GL Reporting

One Audit Trail from Source Transaction to Financial Statement

From a vendor invoice to the AP voucher to the GL journal to the bank reconciliation, every step is traceable without leaving the system. Controllers get drill-down from summary to source in two clicks. Auditors get a complete, unbroken chain without anyone compiling a spreadsheet for them.
AP AR GL Reporting

Period Close Becomes a Checklist, Not a Crisis

Because AP, AR, GL, and bank reconciliation all live in the same platform, every step in your close process feeds naturally into the next. Run the Trial Balance, post outstanding journals, reconcile the bank, generate statements — in order, in one system, with no data to import between steps.
GL Bank Reporting

Approval Workflows Keep Controls On-System

Write-off approvals, payment authorizations, and budget exception reviews route through BatchMaster's built-in workflow, not email chains or offline spreadsheets. Every approval is timestamped, traceable, and part of the audit record, whether it happens in five minutes or five days.
AP AR GL

Reports Pull from Live Data — No Export Required

Your Income Statement, Balance Sheet, Trial Balance, and Ledger reports draw from the same transactions your team posted today. No export step, no version to chase, no question about whether the numbers match what's in the system. What you see is what's there.
Reporting GL AP AR

- Finance Modules

Key Capabilities

Accounts Payable

Vendor Payment Control

Pay vendors accurately, on time, and with full control, from a single invoice to a multi-vendor batch run. Every transaction posts to your vendor ledger in real time.

Flexible Vendor Payment Processing

Accept cash, bank, and credit card payments and apply against invoices, credit notes, or on-account balances, with real-time vendor ledger updates on every transaction.
Batch Payments Across Multiple Vendors

Select vouchers across vendors and post the entire payment run in one step. High-volume AP cycles stay controlled, auditable, and free of manual coordination.
Dedicated Debit Note Management

Apply debit notes directly against vendor vouchers from a dedicated screen — no workaround journal, with immediate vendor ledger and GL updates.
Non-Inventory Expense Capture

Record services, utilities, and miscellaneous charges via AP Vouchers without a purchase order. Void historical vouchers when needed; GL updates instantly.
TDS Payment & Compliance

Handles Tax Deducted at Source payments with jurisdiction-specific posting and tracking, a requirement standard accounting tools simply don't support.
Vendor Reporting Built In

Aging reports, outstanding payables snapshots, vendor statements, and 1099 carry-forward workflow included. Know exactly what you owe before anyone asks.

When AP runs cleanly, cash flow becomes predictable. BatchMaster’s AP capabilities give finance teams a structured, auditable process from first invoice to final payment run — so period-end close doesn’t become a fire drill.

Accounts Receivable

Collections & Receivables Clarity

Collect faster, track smarter, and keep receivables clean — with workflows for every edge case from advance applications to bad debt write-offs.

Receipts Tied to Every Sale

Record payments via cash, bank, or check against invoices or on-account balances. Receivables stay accurate without any manual reconciliation.
Customer Advance Payment Application

A dedicated screen settles advance or on-account receipts against posted invoices, manually or auto-allocated, in one step with no entry duplication.
Dedicated Debit Note Application

Apply customer debit notes against invoices from a dedicated screen. Immediate posting to both customer ledger and GL with no manual journal entry required.
Non-Inventory Billing & Credit Notes

Bill customers for freight or adjustments via AR Invoices; Credit Notes handle billing corrections with full dimension tagging by project or cost center.
Write-Off Approval Workflow

Write off bad debts with reason codes, configurable approval routing, and structured reversal. A full on-system audit trail, no email chain or credit memo workaround.
Collections You Can Act On

Customer aging in configurable buckets (0–30, 31–60, 61–90+ days) plus statement reports give your collections team everything needed to follow up accurately.

Receivables are only useful if they’re collectible and auditable. BatchMaster’s AR capabilities give you the visibility to prioritize collections, workflows to handle edge cases cleanly, and reporting to close the period with confidence.

General Ledger

One Accurate Financial Record

The General Ledger consolidates every transaction from production, procurement, and sales into one auditable record — no imports, no duplicate entries, no truncated descriptions.

Journal Control That Scales

Create, validate, and batch-post journal entries with built-in balance enforcement, full dimensional tagging, multi-currency support, and reversal handling.
Multi-Company GL Consolidation

Consolidate GL across entities with intercompany elimination built in. Drill from consolidated financials to individual source transactions with no manual workarounds.
Full GL Description Traceability

Every GL posting carries the full batch, SOP, or transaction reference, not truncated, so audit questions are answered directly from the ledger, not someone's inbox.
Budget vs. Actual with Cost Allocation Rules

Build period-wise budgets from history or Excel import with variable and fixed cost rules. Actuals post against budgets in real time for immediate variance visibility.
Automated Cost Allocation

Define distribution rules once; BatchMaster splits shared costs across departments automatically, no recurring manual journal entry ever needed.
Year-End Close Without the Scramble

Automates income/expense transfer to retained earnings. Run a trial close to validate, then finalize with audit-ready records from day one of the new fiscal year.

The GL is only as reliable as the discipline behind it. BatchMaster’s General Ledger combines controlled journal entry, multi-company consolidation, automated allocations, and a clean year-end process, so every period closes on time.

Bank Reconciliation

Books and Bank, Always in Sync

Centralized control across every bank account, currency, and cash-handling point — with a reconciliation engine that catches gaps before they become period-close problems.

One Control Center for Every Bank Account

Bank Master centralizes account details, GL mappings, currency settings, overdraft limits, and authorized users. Bank charges and interest are fully traceable.
Dedicated Checkbook Management

Maintain check ranges, issue dates, and usage status per bank account, preventing duplicate or unauthorized check usage with a full audit trail.
Contra Entry — Bank & Cash Transfers

Transfer funds between bank accounts, cash accounts, or bank-to-cash in a single contra entry. No workaround journal entries or out-of-balance intermediary steps.
Cash Management with Guardrails

Cash Master defines who handles cash, transaction limits, and linked GL accounts per branch. Multi-branch environments stay accountable without extra overhead.
Reconciliation That Actually Reconciles

Match transactions to bank statements across accounts and currencies. Automatic reconciliation handles volume, your team reviews only the exceptions.
No Missed Entry Left Behind

Bank charges, interest income, and statement adjustments are captured during reconciliation. Records stay complete and audit-ready without a separate correction cycle.

Unreconciled bank accounts are where financial errors hide longest. BatchMaster’s bank management tools give you a structured, automated path from statement import to reconciled balance, so your cash position is always trustworthy.

Reporting & Analytics

Financial Reporting & Analytics

Reporting draws directly from the same platform where every transaction is recorded — no export step, no version mismatch, from daily KPI dashboards to audit-ready statutory statements.

Role-Specific KPI Dashboard

AP aging, AR outstanding, budget variance, and cash position on one dashboard per role, with two-click drill-down to the source transaction.
Trial Balance Before You Close

Validate debit/credit balance across every account before statutory reporting. Filter by department, region, or account group to catch discrepancies early.
Income Statement with Year-Over-Year View

Revenue, expenses, and net results for any period alongside one or two prior years. Trend analysis and growth measurement without a spreadsheet.
Balance Sheet for Every Stakeholder

Assets, liabilities, and equity at a point in time with prior-period comparisons. Liquidity and solvency questions answered in minutes for leadership, lenders, or auditors.
Ledger Drill-Down to the Source

Account-level transaction history filtered by date, account group, or dimension. Where audit requests, reconciliation checks, and variance investigations start and finish.
Save, Reuse, and Export Any Report

Save filter configurations for next time, export to Excel or PDF in one click, and configure column layouts per user. No repeat setup required.

Accurate reporting starts with accurate data at the source. Because BatchMaster’s reporting layer is native to the same system where transactions are posted, there’s no export step, no version mismatch, and no question about whether the numbers are current.

Accounts Payable
Accounts Receivable
General Ledger
Bank Reconciliation
Reporting & Analytics

Vendor Payment Control

Pay vendors accurately, on time, and with full control, from a single invoice to a multi-vendor batch run. Every transaction posts to your vendor ledger in real time.

Flexible Vendor Payment Processing

Accept cash, bank, and credit card payments and apply against invoices, credit notes, or on-account balances, with real-time vendor ledger updates on every transaction.
Batch Payments Across Multiple Vendors

Select vouchers across vendors and post the entire payment run in one step. High-volume AP cycles stay controlled, auditable, and free of manual coordination.
Dedicated Debit Note Management

Apply debit notes directly against vendor vouchers from a dedicated screen — no workaround journal, with immediate vendor ledger and GL updates.
Non-Inventory Expense Capture

Record services, utilities, and miscellaneous charges via AP Vouchers without a purchase order. Void historical vouchers when needed; GL updates instantly.
TDS Payment & Compliance

Handles Tax Deducted at Source payments with jurisdiction-specific posting and tracking, a requirement standard accounting tools simply don't support.
Vendor Reporting Built In

Aging reports, outstanding payables snapshots, vendor statements, and 1099 carry-forward workflow included. Know exactly what you owe before anyone asks.

Collections & Receivables Clarity

Collect faster, track smarter, and keep receivables clean — with workflows for every edge case from advance applications to bad debt write-offs.

Receipts Tied to Every Sale

Record payments via cash, bank, or check against invoices or on-account balances. Receivables stay accurate without any manual reconciliation.
Customer Advance Payment Application

A dedicated screen settles advance or on-account receipts against posted invoices, manually or auto-allocated, in one step with no entry duplication.
Dedicated Debit Note Application

Apply customer debit notes against invoices from a dedicated screen. Immediate posting to both customer ledger and GL with no manual journal entry required.
Non-Inventory Billing & Credit Notes

Bill customers for freight or adjustments via AR Invoices; Credit Notes handle billing corrections with full dimension tagging by project or cost center.
Write-Off Approval Workflow

Write off bad debts with reason codes, configurable approval routing, and structured reversal. A full on-system audit trail, no email chain or credit memo workaround.
Collections You Can Act On

Customer aging in configurable buckets (0–30, 31–60, 61–90+ days) plus statement reports give your collections team everything needed to follow up accurately.

One Accurate Financial Record

The General Ledger consolidates every transaction from production, procurement, and sales into one auditable record — no imports, no duplicate entries, no truncated descriptions.

Journal Control That Scales

Create, validate, and batch-post journal entries with built-in balance enforcement, full dimensional tagging, multi-currency support, and reversal handling.
Multi-Company GL Consolidation

Consolidate GL across entities with intercompany elimination built in. Drill from consolidated financials to individual source transactions with no manual workarounds.
Full GL Description Traceability

Every GL posting carries the full batch, SOP, or transaction reference, not truncated, so audit questions are answered directly from the ledger, not someone's inbox.
Budget vs. Actual with Cost Allocation Rules

Build period-wise budgets from history or Excel import with variable and fixed cost rules. Actuals post against budgets in real time for immediate variance visibility.
Automated Cost Allocation

Define distribution rules once; BatchMaster splits shared costs across departments automatically, no recurring manual journal entry ever needed.
Year-End Close Without the Scramble

Automates income/expense transfer to retained earnings. Run a trial close to validate, then finalize with audit-ready records from day one of the new fiscal year.

Books and Bank, Always in Sync

Centralized control across every bank account, currency, and cash-handling point — with a reconciliation engine that catches gaps before they become period-close problems.

One Control Center for Every Bank Account

Bank Master centralizes account details, GL mappings, currency settings, overdraft limits, and authorized users. Bank charges and interest are fully traceable.
Dedicated Checkbook Management

Maintain check ranges, issue dates, and usage status per bank account, preventing duplicate or unauthorized check usage with a full audit trail.
Contra Entry — Bank & Cash Transfers

Transfer funds between bank accounts, cash accounts, or bank-to-cash in a single contra entry. No workaround journal entries or out-of-balance intermediary steps.
Cash Management with Guardrails

Cash Master defines who handles cash, transaction limits, and linked GL accounts per branch. Multi-branch environments stay accountable without extra overhead.
Reconciliation That Actually Reconciles

Match transactions to bank statements across accounts and currencies. Automatic reconciliation handles volume, your team reviews only the exceptions.
No Missed Entry Left Behind

Bank charges, interest income, and statement adjustments are captured during reconciliation. Records stay complete and audit-ready without a separate correction cycle.

Financial Reporting & Analytics

Reporting draws directly from the same platform where every transaction is recorded — no export step, no version mismatch, from daily KPI dashboards to audit-ready statutory statements.

Role-Specific KPI Dashboard

AP aging, AR outstanding, budget variance, and cash position on one dashboard per role, with two-click drill-down to the source transaction.
Trial Balance Before You Close

Validate debit/credit balance across every account before statutory reporting. Filter by department, region, or account group to catch discrepancies early.
Income Statement with Year-Over-Year View

Revenue, expenses, and net results for any period alongside one or two prior years. Trend analysis and growth measurement without a spreadsheet.
Balance Sheet for Every Stakeholder

Assets, liabilities, and equity at a point in time with prior-period comparisons. Liquidity and solvency questions answered in minutes for leadership, lenders, or auditors.
Ledger Drill-Down to the Source

Account-level transaction history filtered by date, account group, or dimension. Where audit requests, reconciliation checks, and variance investigations start and finish.
Save, Reuse, and Export Any Report

Save filter configurations for next time, export to Excel or PDF in one click, and configure column layouts per user. No repeat setup required.

What Process Manufacturers Say

Real outcomes from manufacturers who replaced disconnected accounting tools with BatchMaster. Also, this customer section is too colorful.

“I could not literally do my job without all the reporting access that I have within BatchMaster. It has been extremely helpful to have the ability to manipulate reporting within BatchMaster for items that are business crucial."

M. Blake Perlman, Chief Operating Officer

Tata Harper Skincare, Personal Care Manufacturing

“If we need to drill down on something, we can do it. That level of granularity has helped us improve how we manage working capital, streamline purchasing, and rationalize our product lines."

Aaron Dhawan, CEO

Richards Paint, Paint Manufacturing

“If anything is happening on the manufacturing side, it can automatically be transferred to the financials.It works great because it's an all-in-one solution."