The COVID-19 pandemic has highlighted several vulnerabilities in many manufacturer’s business processes.
This blog highlights several software processes and functions that can help manufacturers maintain the health and safety of its works, while minimizing disruptions across various business processes.
Many manufacturers are practicing social distancing, adjusting their staff schedules and limiting the number of workers on the plant floor during a shift. These measures call for higher levels of automation that can minimize personal contact, while increasing user productivity, in these areas:
- Collaboration & Workflow Approvals of specifications, documents, etc. via emails, texts and onscreen alerts
- Mobile Task Execution of warehousing, production, quality and other plant floor tasks via mobile devices.
Keeping things clean and in good repair is a key step towards ensuring worker health & safety on the plant floor. Here are a few software functions that you should be employing in the areas of cleaning and sanitation:
- SOPs – SOPs are defined within formula specifications,which then can be executed via mobile executable checklists.
- Cleaning and Sanitation Tasks – Checklists and inspections of one’s facility and equipment can scheduled then executed via mobile devices. Labor times can be reflected on employee time sheets. Labor and associated cleaning expenses can be allocated across departments and booked to separate G/L accounts.
- Cost of Consumables – Plant workers may be employing a higher volume of consumables during production processes, including ventilators, masks and sanitizing chemicals and wipes. These cost of these types of consumables should be captured in production jobs.
- Equipment Maintenance – Equipment cards can be linked to warranty templates,with manufacturer policies tied in.
- Spare Part Purchases– PO’s can be tied back to the service task itself,which can generate multiple A/P transactions and even A/R transactions.
ERP industry best practices are embedded within the software. However, in response to the pandemic, we suggest manufacturers check their current practices in these areas:
- Supplier Flexibility – Sourcing from preferred vendors is critical to maintain accurate planning and scheduling activities in one’s manufacturing plant. Being able to quickly adjust existing vendor procurements and add new vendors of required ingredients and packaging materials is a key to being nimble.
- Safety Stock – Another factor in one’s supplier strategy is the re-evaluation of safety stock levels of key items, using BI and inventory tools.
- Consumer Purchasing Limits Agreements – To avoid product shortages during the pandemic, putting order limitations on certain items may be warranted across the order related modules.
- Demand Planning – Many companies are setup for traditional seasonal peaks during the year. However, the demand for certain items over the upcoming months and the foreseeable future may be impacted considering the pandemic.
- Disaster Recovery Plans – Document Management and CAPA are 2 key software features that can help companies deal with adverse events that impact their supplier and customer partnerships, as well as operational cycles.
In light of the pandemic’s impact on our customers’ businesses, BatchMaster Software’s commitment to your continued success is even stronger today. Please feel free to Contact us today if you would like to discuss your current operations and challenges and discover how our solutions can help you meet your company’s objectives.
Tags: best practices